My personal productivity stack

Most of my career has been spent on content creation. First, as a technical writer, then freelance writer, and now it’s a huge part of my marketing job. Here is my personal productivity stack:

Google Workspace

I spent the majority of my technical writing career using Microsoft Office. Then I worked for a company that uses Google Workspace as its productivity suite. Even before my recent job change, I was using Google Docs on an increasing basis for personal writing projects.

Regularly, I find myself reviewing and editing content using Google Docs and Google Slides iOS apps.


My personal Gmail account became pretty useless during the last few months of 2020 because of spam. The Gmail web UI and I have never been on the best of terms either. I’ve been quietly switching my personal email over to Hey. So far, I use it only for select personal communications and don’t advertise the email address broadly.


Personally, I’m more organized electronically than I’ve ever been using paper. Todoist is my task list of choice for the past few years and a key part of my productivity tools. It lets me create templates for editorial checklists and Doist (the company behind Todoist) launched a site of templates. I have yet to try out their Twist asynchronous communication tool. Though I have been following their thought leadership writing about asynchronous communication and remote teams.

Automattic P2

I’ve written about Automattic P2 elsewhere and I had some success using it to track some personal branding and other job-hunting minutiae earning it a place in my personal productivity stack.


I’ve had success using Trello in the past to manage editorial calendars and content publishing. It remains one of my go to tools when I need to communicate publishing processes and timelines to product and engineering management.


I’m a Visio guy from way back when. I still like it as an application. Lucid, developers of LucidChart and now Lucidspark, got the online collaboration part of diagramming down early in the game. LucidChart had it down well before Visio Online in fact.

LucidChart also has a solid iOS app that I’ve used to edit diagrams on an iPad Pro.